The following template can be used when writing requests regarding pieces of technology including but not limited to the following:
- Facial Recognition
- Predictive Algorithms
- Social Media Monitoring
- Other:
CALIFORNIA PUBLIC RECORDS REQUEST
{INSERT DATE}
Public Information Officer, Public Records Department
{INSERT LAW ENFORCEMENT AGENCY} of {INSERT CITY NAME}
Per the California Public Records Act (Govt. Code 6250-6270), I am writing to request the following information from your office for the following period
- Number, if any, of {INSERT PIECE OF TECH HERE} or service agreements in place with this department or agency. Please specify if software has been purchased or if services are performed by outside contractors for the department or agency. Please include pilot or testing programs within the scope of this request
- Any documents or correspondence during the period encompassing this request regarding possible or planned acquisition of {INSERT PIECE OF TECH HERE} or service agreements.
- Any existing or proposed usage policies regarding the use of {INSERT PIECE OF TECH HERE} or service agreements. including protocols, training documents, data storage procedures and prohibited activities.
- Any logs of use or audits performed.
- Any current or past litigation involving or referencing this department or agency involving the use of {INSERT PIECE OF TECH HERE} or Service Contractors.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request be filled electronically, by e-mail attachment if available or CD-ROM if not.
If you have any questions regarding this request, please call me at {INSERT PHONE # WHERE YOU CAN BE REACHED}
Please notify me when this information is available.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
[INSERT NAME AND ADDRESS}